Browse Category

ministry

Top 20 Improvements I’ve Made Due to Kidology Coaching

kidology coaching coaches

Every weekend our churches are filled with those who have the responsibility of ministering to our children, connecting with and resourcing the parents, equipping those who are also responsible to help reach children and the list of responsibilities just goes on and on.

You may call these wonderful gifts to your churches: Children’s pastors, Children’s directors, Kidmin ministers etc.. With the responsibility that these people carry out many churches have figured out that it is wisdom to make sure they are equipped, developed, trained and ready, to carry out all that they are expected to do with excellence. These expectations and responsibilities have evolved beyond what our colleges are preparing leaders for.

It is this group of children’s pastors that I have had the privilege of being part of for 22+ years. For the last 3-4 years I have also had the privilege of formally coaching those in this group.

Here is a top 20 list that Andy Partington, one of these great children’s pastors have put together as he reflected over his last year of coaching with me before he went into our graduate coaching program.

1) I am seen as a pastor and parental help to the families in my
congregation more and a facilitator of children’s programming less.
2) I have put in place a volunteer training schedule that doesn’t burn
out volunteers while still maintaining growth.
3) I use my time intentionally.
4) I integrate Gospel presentations into each ministry setting.
5) My goals are clearly defined and communicated.
6) I know how to appreciate and affirm my team: My team clearly
knows that they are a special part of our ministry.
7) My meetings are awesome: Each meeting has a purpose and flow.
If it didn’t we wouldn’t have it.
8) I know what the acronym S.M.A.R.T stands for and I now live by it.
9) I know that I can manage tasks instead of time.
10) I know how to present good news and bad news to my fellow
staff members.
11) I now have a ministry team instead of a committee.
12) I now work with leaders instead of workers.
13) I know how to have fun with my staff and with the kids that I
minister too.
14) My “bag of tricks” is open to other people in ministry. What I’ve
learned just could help someone else and I’m glad to share.
15) I delegate. I wasn’t designed to do 100% of tasks. There is 20%
out there with my name on it.
16) My ministry is geared to do that one thing that we were meant to do.
17) I know how to help people find their “one thing”.
18) Multiplication isn’t just for grade school math classes. It’s a regular
process in my ministry.
19) I listen to parents.
20) I know how to learn from anyone I come into contact with.

If you would like to enjoy more growth personally and with your ministry I want to invite you to join coaching or a new avenue that many will find useful as well online training for your team. It’s not just your future that depends on it.

Please follow and like us:

My method of delegation.

20130917-102416.jpg

The more I talk with people the more I realize delegation is not as understood as I assume. It is with this new understanding that I want to offer up the method of delegation that I have been taught over the years. I am not claiming this is original (hopefully a lot of people use these steps) and it is only one way, but it is mine and it works for me when followed.

Too often delegation is poorly executed, frustrating both the person delegating and the person being delegated to. There should be a benefit for both parties but often one or both parties feel dissatisfied.

Here is one approach to delegation:

1. Define. You need to know exactly what you are going to delegate. Don’t be vague.
2. Plan. Write down how you will present this task. List potential concerns and objections
3. Select. Which of your team has the best skills to deliver the results.
4. Explain. Tell the person why the task is important and why they are right for it.
5. Define success. Be clear about what success looks like, if possible with a measurable target.
6. Set limits. Let them know what they are accountable for and where they can get help. Don’t forget that last part. Oftentimes after delegation has started the person working on it runs into a snag and has no idea where to turn to for some help or guidance. Here is one way you separate delegation from dumping.
7. Invite doubt. Many volunteers start excited when delegated to but then feel that expressing doubt about the project or their ability is a sign of weakness. Encourage them to ask questions and assess the project on their own terms. Also take note of the previous point in number six.
8. Get commitment. Don’t expect immediate agreement. Give them time to think it over. Never rush this stage.
9. Agree. Set milestones and time lines and how you will monitor progress. Get them to suggest as much of this as possible.
10. Recognize and reward. Successful completion of a delegated project or task should mean something. Be clear from the outset how much value you place on it and reflect that in the reward you offer.

There you go, 10 steps I find useful when I want to delegate task and responsibilities

Please follow and like us:

Leadership Priorities for Success

Stack of sticky notes with a meeting reminder.

True confession…Leadership is hard work.

In my networking with leaders from the business world and the non-profit world, the fact of how hard leading can be on someone is one common story we all agree on. The need we all have for keeping our leadership priorities for success. There are decisions we each need to make that vary from important matters to urgent matters. The varying noise that can come from each of these can make it hard at times to decide which decisions need action now or later. With each of our decisions, we can often time drift from being and doing what we should be and what we should be doing into a mess of other things.

Actions that I use to stay in tune with my leadership priorities.

#1: Pareto Principle.

Those closest to me know and have heard me talk about the Pareto principle. This was a principle that once it was taught to me years ago it made a huge impact into my life. Basically, this principle says that 80% of the value I give lies within 20% of what I do. For example, if you have a To Do List with 10 items ranked in order of importance with 1 being the most important and 10 being the least important, items 1 and 2 would contain 80% of the value of the priorities you plan to do. Know your 20%!

#2 Execution clarity.

When I find my top 20%, I’m relentless in my pursuit of them, these are the truly important issues for me. Of course, the urgent will continue to emerge. When the urgent comes, I will quickly deal with these matters by asking: “Does this situation fall in my 20%? If not, do I have someone who is better suited for this (whenever my answer to this is “no” I make note of this as an area that I need to train people)? Or am I the best or only one who can deal with it? Once I answer this and execute then I return to the relentless pursuit of my top 20%.

#3 Task Management.

I can’t manage time but I can manage my task that happens within the time I have. How often have you said something like this, “I just can’t seem to make time to do this” or “I’ll have to make time to do this?” No one can make time. Time is a gift from God and the management of our task within that time is our gift back to God.

#4 Reflective clarity.

I have decided what my priorities are, I am clear on my execution for my 20%, and I realize that Time is a gift from God and that the task I carry out and manage within that time is my gift back. Now the last action in this process for me is to always ask myself “what have I learned in the process?” I set up a time and place to always ask myself, “What happened as I created clarity in my life?” “Why did it happen?” “What does this mean for using my next gift of 24 hours?”

Repeat all the above to keep up your leadership focus.

What are some steps you take to keep from drifting and staying focused on your leadership priorities for success? Please share I would enjoy hearing them.

Please follow and like us:

Long distance mentoring

I have had the opportunity of having some incredible mentors through my life. I actually would have to give credit to most any great that I may do today to the mentors God has allowed me to have in my life time.

I have mentors that seem to fall under 1 of 3 categories. I will briefly explain the 3 types and will tackle the long distance mentor today.

1. Mentors that live close. The name of this mentor pretty much says it all. This would be a mentor who lives in the same city, town, etc. One who you can easily and readily set up a time for coffee and go and be mentored.

2. The unbeknown to me mentor. This is the mentor who doesn’t even know they are your mentor. You watch them from afar, you read their books, listen to their podcast, watch them on t.v., listen to their sermons, and other creative ways to reap the goodies that they share.

Then the mentor that we are talking about today…

3. The long distance mentor. This mentoring will take some definite intentionality. Here is a mentoring relationship that I have probably had the most of during my life. But due to this being the main type for me I have developed some ideas and found some tools that aid on making it profitable.

A. Have a cheat sheet ready every time you meet. This will be a document that you record down what you talk about, what the mentor shares with you, resources they may bring up, ideas, anything. You must make sure you review this each time before you meet with them so that you always show that you want to be a good steward of their time with you.

A few tools that I have used and/or using with my long distance mentors would include:

Day One. This is a journal app for my iPad, iPhone and my MacBook Pro. It has a search feature that allows me to enter a word and then it will pull those places that word is used. So in each header, I name it so. Example Mentoring time with _______. Now I want to pull up every time I met with them I would enter their name and WA-la, there they would be.

Evernote. I use this in so many ways I can not even explain without writing a book.

DropBox. Here is an area that my mentor and I can swap materials back and forth. Edit them together, enter items for the other to read before we meet again and for them to be notified when an item has been entered or changed.

Group Skype. I use to use just skype but occasionally in my Kidology Coaching times I pull my students together for a video chat and group skype is the tool I use for them as well as my mentoring time. Whatever you may use, I feel it is the responsibility of the one being mentored to prep in advance with questions to be addressed during the mentoring time.

There’s more, but to keep this from becoming too long I will stop there. What do you use for long distance mentoring?

Please follow and like us:

Productive day starts the night before

How do you start your day? Do you get up and fumble for the coffee? Walk around wondering what all you have to do for the day? Read a little here and a little there? Play on your phone but call it work?

I get several emails and children’s pastors asking me all the time, “How do you get so much done?” Today I will put into writing what I have shared with so many of you and my Kidology Coaching students. Maybe others will find it helpful for themselves as well.

I find for myself that the way I start my day determines the level of productivity I will experience for that day. This learned fact for myself is the drive behind my “night before prep”. At the close of each day right before I go to bed I spend time mind dumping (I write down every thought that comes to mind and sort through it all later. Sorting it later helps me to not have to slow down and stop the flow of thoughts that fill the pages of my moleskine).

Once this mind dumping is done I will then look over the calendar for the next day to see what is on my agenda. I will begin to set up a few items if needed, like, if I have some phone calls to make I will gather their numbers and little memos for myself on what I want to accomplish during the calls. If I have meetings to attend I will zip quick little emails out reminding those who are scheduled to be in attendance any agenda items they need to be ready to go over during our time together. After this prep time, I will then go through one more mind dumping time to catch all lingering thoughts that may have crept in. There is a scheduled day that I have each week to go through all of these mind dumping thoughts and do something with them. They will either go under a tab titled “silly”, “potential”, or they convert into S.M.A.R.T.E.R actionable items.

Strong finishes at the close of your day will facilitate a confident, clear mindset for a successful next day. Check back to see how I start my days for a successful productive day after this night before prep.

Please follow and like us: