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How To Get More Done And Minimize Distractions

eyes looking on how to get more done

Increasing your productivity doesn’t take a magic wand or require you to get an advanced degree in statistics. If you are struggling with a lack of productivity, you need to take a closer look at your daily habits. Being unproductive is nobody’s fault but your own. Here are some of the top tips that you can incorporate into your daily life to learn how to get more done and minimize distractions.

Tip #1 – Learn to Anticipate Yourself

When it comes to productivity, we are our own worst enemy in learning how to get more done and minimize distractions. According to an article from Fast Company, where they studied office worker distractions, they learned how many of the distractions involve different kinds of technologies, and they ended up creating even more of a force for interruptions and different places where we can focus our attention.

“We had observers go into the workplace and we timed people’s activities to the second. We’ve been to various workplaces, all high-tech companies. We wanted to look at information workers. We had observers shadow each person for three and a half days each and timed every activity to the second. If they pick up a phone call, that’s the start time. When they put the phone down, that’s the stop time. When they turn to the Word application, we get the start time and stop time. We found people switched these activities on average of every three minutes and five seconds”.

Roughly half of them are self-interruptionsThe good news is that internal disturbances are the only kind that you can control.

Learn to know your patterns and plan for these distractions.

Tip #2 – Send Out Busy Signals

Half of your distractions are external distractions that come in the form of email, people, phone calls, and chatter from other offices. If you want to stop these external distractions before they start you have to give out the right signals. If you utilize instant messenger, set yourself too busy and wear headphones, even if you aren’t listening to music. Providing subtle queues may seem passive aggressive, but they will also save you from annoying distractions. Avoiding upfront these types of distractions is the skill you will need to learn how to get ore done and minimize distractions.

Listening to headphones

 

Tip #3 – Make Technology Work for You

At times, technology may seem like an enemy, but technology can be your anti-distraction buddy. Turn off your email alerts, create an auto-response to text messages, and set your phone to go to voicemail. Block out chunks of time on your calendar as “busy.” Unless you are dealing with life and death situations at work, your coworkers will be able to manage without you for a few hours.

I encourage you to use tools like Rescue Time.

Your dashboard in rescue time shows you how your day is shaping up. You can use it to get a quick understanding of your time, see which types of activities you are doing the most, and gauge how productive you have been. You can rank and categorize activities so you can decide what’s important to you.

rescue time

Each week, they will send you a handy summary email so you can easily keep tabs on how your days are shaping up and spot any big changes that are happening. You will learn how to get more done and minimize distractions.

 

Tip #4 – Learn to Say No

If you are already overloaded with work and you feel like you never get anything accomplished, then you need to learn to say no to new requests and projects. You can nicely let people know that you would love to help, but your plate is currently full. This will become a discipline of yours if you want to get more done and minimize distractions.

If you are starting to have more and more unproductive days, it’s time for you to determine your distractions and put a stop to them. By being proactive, silencing technology, and learning to say no, you will find that you will start to become more productive.

 

Start Today

How to get more done and minimize distractions starts with you. What will you do today to start minimizing distractions? What habits have you developed that are hindering you? Time today to evaluate and set your goals on what changes need to be done and which ones you can start on as soon as you finish reading this post.

Ready..

Start!

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Five Tips To Help You Get Better At Effective Management Skills For Productivity.

Effective Leadership Skills journal

No one is immune to falling victim to procrastination. Everyone puts things off from time to time, so there is always room to increase our effective management skills for productivity. Once we know how to deal with our tendencies to procrastinate properly we are well on our way to success. To help you combat procrastination and become more productive, here are the top five productivity hacks for procrastinators to get better at effective management skills for productivity.

 

Name It

The first thing that you need to do while building your effective management skills, is notice that you are procrastinating and acknowledge it. It is essential that you do this without judging yourself and without getting overly stressed that you don’t have enough time. The next time you notice you’re procrastinating, just say to yourself “procrastinating,” or “moving on.” This allows you to acknowledge your procrastination so you can move on.

 

Figure Out Where Your Time Goes

When we’re procrastinating, we all use different distractions to fill our time. To improve your productivity, you’ll need to identify what these are for you. Digital distractions are extremely powerful procrastination temptations that we need to try to resist consciously. To figure out where your time goes, start to write down exactly where your time goes.

The easiest way to track your time is to download an app like Rescue Time. Here is an app that works behind the scenes and once you install it you really don’t need to do anything with it but let it work. It will track your digital time, deliver your reports of where you went and how long you were there. You can block off time where you want no distractions etc. so you can build more effective management skills for productivity.

 

Make Time Your Best Friend

Most procrastinators frequently fool themselves when it comes to the passage of time. You might often get to the end of the day and not understand where the day went. If this is something that happens to you, then you need to shift your relationship with time. You’ll need to become aware of how long each task takes you, rather than making a guess. 

 

Improve Your Time Estimates

Often, as a procrastinator, you may tend to estimate how long a task will take without factoring in any time for your procrastination. This causes you to take much longer than expected to finish a task. If you know that you tend to procrastinate, factor this into your estimation, so you’re not always falling behind.

 

Meet More Deadlines

Often, the only time we manage to get around to focusing properly on your tasks is when you have a looming deadline. So, if you want to improve your focus and increase your productivity, you might want to start giving yourself more deadlines. The best way to do this is to get in the habit of promising to deliver certain things by a specific time/date.

 

Now What?

Even self-professed procrastinators can improve their productivity and build effective leadership management skills. With these five productivity hacks, you can start to decrease the amount of time you spend procrastinating and get more done.

Now, spend 5-10 minutes thinking through what tip are you going to use first? Then write it down and give your self a deadline of 1 week where you will then re-evaluate how you are doing?

Seriously, stop procrastinating and go do this.

More potential resources for you to check out:

 

Enjoy.

 

 

 

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When it is time to unplug

information-overload

I am writing this post due to a question that was posted on Kidology.org where Scott asked: “I am just exhausted. How do you all keep up with the information, blogs, tweets, Facebook, etc. and all the information that is out there.” Great question, so allow me to ask as well, How are you controlling the access to your mind? Is it intentional, thoughtful, beneficial? Maybe one of these suggestions below will be beneficial.

1. Take control of your attention span.

No longer is it the billboards, TV, radio and print advertising that zaps your attention. These types of distractions are decades or more old and you have developed some filters to help control your attention with these. The more illusive ones that we just have not acknowledged or given their due credit for being attention vampires are on our smartphones, tablets and computer screens.

Every app, game, search engine and access point is now an attention zapper, energy sucker. You think your productivity is dependent upon your ability to consume it all.

Time to acknowledge that anything and everything is findable in this world so you really wont miss anything by keeping up with all the blogs, apps, technology, who is saying what or what ministry is doing what. Accept that you don’t have to be plugged in all the time.

2. Guard your fortress.

Think of your mind as a bank–the place you store such valuable items as thoughts, dreams, skills and experience. So naturally, you need to protect it. Don’t leave your instant messaging on, turn those alerts off from Facebook, twitter, while you are participating in a meeting or creating a strategy. It’s OK to shut down your phone during times of high productivity that need your full attention.

3. Give yourself permission to have a digital escape.

OK, digital addict: Now that you’ve taken back control from the attention vampires, you can live a life of full control and focus. But what about all the fun? The ESPN scores, the Facebook status updates, the Words with Friends games?

Give yourself permission to take breaks to enjoy a digital escape. Apply the same level of focus to your digital escape: Close your email, stop your projects, shut your door and open your favorite game, social network or Instagram and work on some photos.

“There is a time for everything, and everything on earth has its special season.” Ecclesiastes 3:1

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