Five Tips To Help You Get Better At Effective Management Skills For Productivity.

Effective Leadership Skills journal

No one is immune to falling victim to procrastination. Everyone puts things off from time to time, so there is always room to increase our effective management skills for productivity. Once we know how to deal with our tendencies to procrastinate properly we are well on our way to success. To help you combat procrastination and become more productive, here are the top five productivity hacks for procrastinators to get better at effective management skills for productivity.

 

Name It

The first thing that you need to do while building your effective management skills, is notice that you are procrastinating and acknowledge it. It is essential that you do this without judging yourself and without getting overly stressed that you don’t have enough time. The next time you notice you’re procrastinating, just say to yourself “procrastinating,” or “moving on.” This allows you to acknowledge your procrastination so you can move on.

 

Figure Out Where Your Time Goes

When we’re procrastinating, we all use different distractions to fill our time. To improve your productivity, you’ll need to identify what these are for you. Digital distractions are extremely powerful procrastination temptations that we need to try to resist consciously. To figure out where your time goes, start to write down exactly where your time goes.

The easiest way to track your time is to download an app like Rescue Time. Here is an app that works behind the scenes and once you install it you really don’t need to do anything with it but let it work. It will track your digital time, deliver your reports of where you went and how long you were there. You can block off time where you want no distractions etc. so you can build more effective management skills for productivity.

 

Make Time Your Best Friend

Most procrastinators frequently fool themselves when it comes to the passage of time. You might often get to the end of the day and not understand where the day went. If this is something that happens to you, then you need to shift your relationship with time. You’ll need to become aware of how long each task takes you, rather than making a guess. 

 

Improve Your Time Estimates

Often, as a procrastinator, you may tend to estimate how long a task will take without factoring in any time for your procrastination. This causes you to take much longer than expected to finish a task. If you know that you tend to procrastinate, factor this into your estimation, so you’re not always falling behind.

 

Meet More Deadlines

Often, the only time we manage to get around to focusing properly on your tasks is when you have a looming deadline. So, if you want to improve your focus and increase your productivity, you might want to start giving yourself more deadlines. The best way to do this is to get in the habit of promising to deliver certain things by a specific time/date.

 

Now What?

Even self-professed procrastinators can improve their productivity and build effective leadership management skills. With these five productivity hacks, you can start to decrease the amount of time you spend procrastinating and get more done.

Now, spend 5-10 minutes thinking through what tip are you going to use first? Then write it down and give your self a deadline of 1 week where you will then re-evaluate how you are doing?

Seriously, stop procrastinating and go do this.

More potential resources for you to check out:

 

Enjoy.

 

 

 

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14 thoughts on “Five Tips To Help You Get Better At Effective Management Skills For Productivity.

  • Michele

    Hi Todd – great article about getting better at effective management skills.  Everyone can certainly relate and learn from this to improve their productivity.  It is so easy to procrastinate and let time just slip away.  Imposing deadlines on yourself is definitely a great step to take.

    Thank your for these great tips,

    Michele

  • Netta

    Thanks for this post, Todd.  It got me thinking (yet again) about procrastination.  Your tips are very good and they do work.  However, I did want to point out one other value to procrastination….

    I am normally a charge-ahead, onward and upward sort, so when I do procrastinate, I find that it very useful to step back and take a look at WHY.  Very often, when I procrastinate these days it may be because I am questioning whether my planned action is actually the best action to take at THIS time, in THIS situation.

    It turns the procrastinating episodes into an opportunity to review what has gone before, look at whether I have chosen the most effective action, make sure I have what I need or can get what I need to make the thing actually work.  

    Sometimes, I find, I do discover or formulate a better plan.

    Of course, when things are coming at you at a fast pace and you are an achievement-addicted, adrenaline-freak like me, stopping to take stock is NOT the easiest thing to do.  It can, however, save your bacon sometimes.

    Also, you spend a heck of a lot less time beating up on yourself.  Just sayin’….

    • Todd McKeever

      Netta,

      Enjoyed your feedback and agree with you. I think maybe our definition of procrastination may be different. What you are referring to according to me is really staying in the incubation/evaluation stage for actions and ideas. That is a very healthy and are I encourage people to visit often. 

      Now as for procrastination, this to me is more of actions or ideas you know you need to do and they are the right ideas and actions but, you may not want to do it.  

      Example: I need to do the laundry because I am out of clothes. I do not enjoy laundry so I jump online to surf the web of ideas that may flood my mind at the moment or spend time on social media channels. This is where rescue time can come in. Maybe I think I can wait to do the laundry because it only takes 30 minutes when it really takes 1 hour. So I save this task until the end of the day for the last 30 minutes and then find out I don’t have time now to do laundry so again it doesn’t get done.  

      This is only a quick example of showing how only 2 of the recommended tips can help with true procrastinating. 

      Again, thanks for your comment and thoughts, they are beneficial. 

  • Babsie Wagner

    I find my biggest downfall is like you said, not realizing how long certain tasks take.  I think I can get something done, and I plan on it, and then it takes longer than usual.  As far as getting snagged in the social media, I’ve gotten pretty good at keeping blinders on, getting on, doing what I need to do as far as posting my content, and then closing it out before something pops up, lol.  Great article.  I think it will be helpful for many of us.

  • Kris

    I find in this day and age there is a lot of wasted time and so-called procrastination, especially with phones, Facebook, Instagram etc.  We can all do a lot more than we think we can if we all planned our days out better.  I love you tip on giving yourself deadlines to work to.

    Such deadlines like Monday spend 1-hour answering emails 8 am to 9 am, then spend 1-hour writing report 9 am to 10 am, break time 30minutes.  Such methods make you buckle down and work solid.

    Social media is a time drainer, you start off by just checking some friends content, then this leads to other content and other content until you realize you have been on here for 2 hours or more.  There are apps you can get that turn off social media so you don’t get notifications etc to stop distractions.

    It is also you need to become aware of your procrastination problems so that you can fix them and become more accountable for your time, time is really all we have and it doesn’t get any shorter.

  • Ray Blythe

    Hi I’m Ray. Great looking site!!! I was not aware a disclaimer was needed for an affiliate marketer. I wonder if that would be mentioned in the privacy/policy section. Anyway the purpose for these comments is to get better rankings and to get suggestions for improvements, at least from what I understand. So just my opinion but I like headers with a picture, logo or design. The other thing is and this is just my preference, but I really don’t care for pop ups. I’m navigating or reading in a certain section and bam a big pop up pops up and I have to deal with that. Not a huge deal just kind of annoying to me. Like I said, just my preference other than that great site!!!

    • Todd McKeever

      I actually devote a whole tab titled “Affiliate” where I talk about just this topic. 

      Thanks for the input and suggestions over my site. I am always open to hearing potential ideas or suggestions to improve my site. 

  • KPalmquist

    I never thought that it would come to this, but I have found that I an wasting an awful lot of time on digital distractions.  And that is as a 60+ year old!  Rescue time sounds like a good aid in combating the distractions.  And I have been a life-long procrastinator.  World-class, in fact.  I have found procrastination to also have a huge avoidance component.  That is, putting off unpleasant tasks.  And these days, more and more tasks seem to be unpleasant.  Do you have anything for that?  

  • Veronica

    Hello Todd,

    I´ve noticed that the one thing that has helped me increase my productivity is setting up a deadline for the task that I want to finish.  It´s like you wrote, when I set up a deadline for my work I become more focused and always achieve to increase my productivity and finish my work on time.

    One thing that I have to improve is working on my time estimate. I never achieve to estime time in the right way. Do you have any other advice on how to effectively estimate our time?

    Thank you and cheers,

    Verónica

    • Todd McKeever

      Much to write over this topic, but in summary here is where I would start. Besides, keep reading my blog to see other posts on this topic. 

      Doing a time journal for a week or two is where I have most of my coaching students start. Also, use Rescue Time app for all things digital during that exact same time. At the end of the 2 weeks, you have normally accomplished and gone through your typical life cycle. From here you begin to look it over to build your calendar etc. 

      You will see that normally you may schedule 1 hour for your networking time each day when actually you are spending 3 hour and you can see that from your time journal record and rescue time. 

      Hope this helps you some. Thanks for your great input and question. Be encouraged as you continue to get better at effective management skills for yourself.  

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