Mondays pick for best apps for productivity

Best Apps for Productivity






I compiled this list of the best apps for productivity. The following apps have increased my productivity, organization, and ability to lead teams of all sizes. These apps combined with good effective management skills will definitely deliver a 1.. 2.. punch for productivity. After being asked repeatedly for recommendations on the best apps for productivity, here are some of them.

According to one study, the average person …

  • Has 60-90 apps
  • Uses 30 apps per month
  • Opens 10 apps every day

In the United States, the average app user spends two hours and 15 minutes per day on apps. If you’re doing the math, that works out nearly one month per year spent on an app. So again allow me to help sort through some of this app overload and give you suggestions of the best apps for productivity that help me.

My Electronic Brain and First Pick – Evernote.

Evernote has the flexibility and the ability to capture nearly any type of input. From doodles and graphs to full written docs, audio, and more, Evernote can do it all. Here are some of the top ways I use Evernote. This is in no way an exhaustive list of ways to use it. There are numerous books to help you accomplish this in more detail than I want to go into here.

  • Capture everything and anything. No serious, anything and everything.
  • Daily Brain Dump. At the end of the day dump all of your thoughts into a file titled mind dump. Tag your thoughts #braindump and at any time you can pull up all of these sporadic thoughts quickly.
    You can’t organize and prioritize effectively until you’ve dumped everything in your head into a collection area.
    This is the process David Allen recommends in his massively popular productivity bestseller, Getting Thing Done: The Art of Stress-Free Productivity. Allen argues that by writing down everything that needs to be accomplished and then tackling smaller tasks immediately, rather than avoiding them, we can prevent the brain freeze that results from trying to juggle too many ideas at once.
  • Evernote web clipper. Here is one I use all the time with Evernote. It sits in my Chrome toolbar and when I come across a page or an article online that I want to save, one click on the web clipper and it will save it. It also provides me with the options of clipping the whole page, simplified article, and a couple of other choices.
  • The Evernote email address is assigned to you once you get Evernote. I like to subscribe to newsletters with this email address. This way all newsletters, go to this file and not my working email address.
  • Receipt Capture. Again, this is where I can take pictures of my receipts and store them in specific files. This comes handy around income tax time as well.


In your inbox, you have a variety of messages from your staff, family, friends, co-workers, and subscriptions to name just a few.

Before you burn relational bridges by not responding to someone’s email, use Unroll.Me to clean up your inbox. Take control of the number of emails you receive in your inbox or choose to roll them to a pre-determined delivery time newsletter form to you for your viewing. Lastly, you can also choose to unsubscribe to the specific email if it is like a newsletter or something. It is for these reasons this makes this post of my best apps for productivity.

IFTTT (If This Then That)

IFTTT is a very powerful automation tool. If This Then That has a lot of pre-made recipes of actions or you can make your own. I haven’t tapped into the depth that many people have, but I do use this for automation of my Twitter account. I have identified a number of bloggers who always produce great content. So I automated a recipe that says if they post something it is added to my buffer account that schedules a tweet. More on Buffer later. With this recipe, it helps me to share the great nuggets with everyone. Then I use a recipe that saves all of my tweets to an Evernote folder. This allows me to have a searchable database of great information, stats, stories, links etc.. Most things that allow automation of task usually makes it to my best apps for productivity.
I also have a recipe that whenever someone uses the #leadership for example on Twitter, they are added to a specific Twitter list I have set up. This helps me with the research on a variety of topics of interest, all by creating the same kind of recipe in IFTTT. The best thing about all of this, it happens automatically behind the scenes.


What I love about Buffer is that it will maximize your scheduling of social media posts in light of when your followers are most active. The Chrome browser extension identifies pictures within blog posts when you go to share them so you can add the picture to your Tweet which increases engagement. It doesn’t allow as many accounts as Hootsuite under the free version, but I think it offers more power than Hootsuite.

Then you have your assumed apps.

The above apps are ones I have included because as well known as they may be for some, for others they may not be. These next are more well-known apps, but still, need mentioning. They are still part of my best apps for productivity.

Here they are.

  • Slack
  • Google Suite
  • Trello
  • Dropbox
  • Calendar (a must)

What Best Apps for Productivity would you recommend? How do you use the app?




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2 thoughts on “Mondays pick for best apps for productivity

  • I have not heard of evernote, but after reading your post Todd I will be checking this out.

    It would be good to get some assistance to mange the day as things get away from me so easily.

    • I am a total fanboy for Evernote. There are some great quick start guides that you can find as well by doing a quick Google search if you are into using things like these.

      Michael Hyatt was one of my first guys I started following years ago who was an Evernote Ninja. I would recommend looking into him as well.

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